Home / Accredited / QCTO Skills Programmes / Occupational Skills Programme: Project Management Facilitator (Project Management for Non-Project Managers) – SP-250710
Quick Look Course Summary:Occupational Skills Programme: Project Management Facilitator (Project Management for Non-Project Managers) – SP-250710
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Length: 10 day(s)
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Price (at your venue): 1 Person R 30,841 EX VAT 3 Person R 19,995 EX VAT 10 Person R 14,932 EX VAT
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Certification Type:Accredited
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Locations & Venues: Off-site or in-house. We train in all major city centres throughout South Africa.
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Occupational Skills Programme: Project Management Facilitator (Project Management for Non-Project Managers) – SP-250710
Managers and professionals who scope, schedule, cost and control projects properly alongside their day job – with a QCTO certificate at NQF Level 6.
Most projects in an organisation are run by people whose job title is not 'project manager': department heads, engineers, HR and finance staff, team leaders. The QCTO programme document notes that many projects run into delays, budget overruns and quality problems. This accredited project management course – the Occupational Skills Programme: Project Management Facilitator (Project Management for Non-Project Managers), SP-250710, NQF Level 6, 60 credits – gives them the discipline of project management without the jargon.
Learners define and control scope, build a realistic timeline, estimate and control cost, manage quality, and keep delivery on track. They plan a project schedule in project management software such as Microsoft Project, track it with earned value, and practise the facilitation skills that keep stakeholders, team members and leadership aligned. As a Project Management Facilitator, the learner becomes the central point of contact who helps the team plan objectives, milestones and deliverables, fits project work into normal operations, and follows progress, risks and issues through to a post-project evaluation.
The programme was developed with the Services SETA as Quality Partner. It runs over ten contact days, ideally in two-day blocks with a real project between sessions, and ends in a four-hour written case-study assessment set, run and moderated by BOTI under QCTO rules.
Why this course
For your organisation
- Projects scoped, scheduled and costed properly before they start
- Managers who control delivery schedules and budgets, not just report on them
- Risks, deviations and obstacles identified early, with mitigation agreed
- Project work aligned with day-to-day operations and stakeholder expectations
- An NQF Level 6 credential for staff who lead projects alongside their day job
For your delegates
- A QCTO skills programme certificate: 60 credits at NQF Level 6
- Hands-on scheduling and cost control in project management software
- A real project of your own planned and tracked between blocks
- Facilitation and influencing skills for leading people who do not report to you
What delegates will be able to do
- Explain the project life cycle, key project management concepts and ethical conduct in project work
- Define and document project scope with a work breakdown structure, and control scope change
- Sequence activities, estimate durations and build a schedule using the critical path method
- Build a project schedule in project management software and optimise it by crashing or fast-tracking
- Estimate costs, build a budget with contingency reserves and control it with earned value analysis
- Plan, assure and control quality against agreed standards and metrics
- Monitor schedules and costs against the plan and take corrective action through change control
- Use persuasive communication, emotional intelligence and facilitation techniques to keep a project team on track
Who should attend
Middle and senior managers, team leaders, supervisors, engineers and technical professionals, public sector and NGO staff, and owners and managers of small and medium businesses who are responsible for projects without being full-time project managers. It also suits project coordinators, administrators, planners and schedulers preparing for a project management career. Entry requirement: an NQF Level 5 qualification, as set in the QCTO programme document. Learners who do not hold it may gain access through recognition of prior learning (RPL) instead.
Course outline
Days 1-2 – Project foundations and scope
Introductory studies for project managers (Knowledge Module 121905-000-01-KM-01, 8 credits)
- What a project is and how it differs from operations
- The project life cycle from initiation to close
- Project management methodologies, processes and key terms
- Ethical conduct in project management
- Technology and current project delivery models
- Stakeholders, communication and collaboration
Project scope management (Knowledge Module 121905-000-01-KM-02, 8 credits)
- Defining and documenting scope, and collecting requirements
- The work breakdown structure (WBS) and work packages
- Scope change: evaluating, approving or rejecting change requests
- Scope verification, control and scope creep
- Managing stakeholder expectations on scope
Days 3-4 – Time and scheduling
Project time management (Knowledge Module 121905-000-01-KM-03, 8 credits)
- Activities, sequencing and dependencies
- Estimating durations and the critical path method
- Resource allocation and schedule control
- Risks that affect timelines
- Communicating timelines and progress to stakeholders
Plan and develop a project timeline and schedule (Practical Module 121905-000-01-PM-01, 8 credits)
- Building a WBS for a simulated project
- Precedence and network diagrams
- Building the schedule in software: durations, resources, dependencies and constraints
- Analysing the critical path and schedule risks
- Compressing the schedule by crashing and fast-tracking
Days 5-6 – Cost
Project cost management (Knowledge Module 121905-000-01-KM-04, 8 credits)
- Principles of cost estimation and budgeting
- Cost allocation and contingency reserves
- Cost change control and variance analysis
- Earned value analysis
- Reporting cost performance to sponsors, team members and management
- Risk, legal and ethical considerations in cost management
Days 7-8 – Quality and control
Project quality management (Knowledge Module 121905-000-01-KM-05, 8 credits)
- Quality planning: objectives, standards and metrics for deliverables
- Quality assurance: audits, reviews and process evaluations
- Quality control: inspecting deliverables and statistical techniques
- Continuous improvement in project delivery
Control the project delivery schedules and costs (Practical Module 121905-000-01-PM-04, 8 credits)
- Tracking actual progress against the plan and correcting variances
- Controlling costs against the budget
- Calculating and interpreting earned value metrics and forecasting outcomes
- Change control for schedule and cost changes
- Case studies in software such as Microsoft Project
Days 9-10 – Facilitating delivery and final assessment
Apply soft skills to facilitate project delivery (Practical Module 900307-000-00-PM-05, 4 credits)
- Persuasive communication in project team meetings with conflicting priorities
- Emotional intelligence to support evidence-based decisions
- Process facilitation techniques that improve delivery
- Post-project evaluation and lessons learnt
Final Integrated Supervised Assessment (FISA)
- Written case study or scenario of up to four hours on the last day
- Short-answer theory and simulated practical tasks
- Marked out of 200; 70% needed to be declared competent
- Online sittings recorded and camera-monitored
How it is delivered
Ten contact days, 08:30-16:00. BOTI recommends five two-day blocks over about ten weeks, so learners apply each block to a real project between sessions; the programme can also run on consecutive days. The four-hour final assessment is written on the last day. There is no work-experience module. Practical work uses project management software such as Microsoft Project; laptops with the software can be supplied on request. Training runs at your offices anywhere in South Africa, at BOTI's venue in Sunningdale, Johannesburg, or live online, for one learner or a group of up to 20. Learner material is provided.
What our clients say
“[The organisation] confirms that BOTI delivered the contracted services over the 24-month period, and we have no hesitation in recommending Business Optimization Training Institute (Pty) Ltd to any organisation seeking a similar e-Learning or skills development solution.”
“Throughout both interventions, BOTI demonstrated a high level of professionalism, subject matter expertise, and commitment to quality training delivery. Their ability to effectively manage virtual learning environments and engage participants contributed significantly to the success of the programmes.”
“The training was presented through an interesting and easy-to-use online platform, and we were impressed by its quality.”
Frequently asked questions
Is this project management course accredited?
Yes. It is a QCTO occupational skills programme (SP-250710, NQF Level 6, 60 credits), and BOTI is accredited by the QCTO to deliver it (07-QCTO/SDP040926111631, valid to 26 August 2031). The QCTO issues the certificate. The last date for enrolment is 11 July 2031.
What are the entry requirements?
Learners need an NQF Level 5 qualification, as set in the QCTO programme document. Learners who do not hold it may gain access through recognition of prior learning (RPL) instead, and competencies already held may be credited through RPL before the final assessment.
How is it assessed?
Continuously through quizzes, assignments, tests, scenarios and role-play, with a formal assessment at the end of each module. The final assessment is a written case study of up to four hours, marked out of 200; learners need 70% to be declared competent.
Do staff have to be away for ten days in a row?
No. We recommend five two-day blocks over about ten weeks, with a real project between sessions; consecutive days are also possible.
How does it relate to BOTI's other project management training?
BOTI's Occupational Certificate: Project Manager (SAQA 101869) closes to new enrolment on 30 December 2026; this skills programme stays open until 11 July 2031. For teams that do not need a QCTO credential, the non-accredited Project Management Course and Project Management Fundamentals Course give delegates a BOTI certificate of attendance.
Can credits count towards a qualification later?
Credits can accumulate towards a relevant full or part qualification. The programme document links it to the Higher Occupational Certificate: Project Administrator (NQF 5) and the Advanced Occupational Diploma: Project Manager (NQF 7), which do not yet have SAQA IDs.
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