Home / Accredited / Unit-Standard Short Courses / Managing Suppliers, Stock and Assets (Unit Standards 109999 + 13945) (3 days)
Quick Look Course Summary:Managing Suppliers, Stock and Assets (Unit Standards 109999 + 13945) (3 days)
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Length: 3 day(s)
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Price (at your venue): 1 Person R 21,125 EX VAT 3 Person R 13,658 EX VAT 10 Person R 9,124 EX VAT
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Certification Type:Accredited
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Locations & Venues: Off-site or in-house. We train in all major city centres throughout South Africa.
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Managing Suppliers, Stock and Assets (Unit Standards 109999 + 13945) (3 days)
Staff who draw up clear contracts with service providers, check what is delivered before paying, act decisively when suppliers fall short, and keep stock and fixed assets under control – with 7 accredited credits.
Late deliveries, vague contracts and stock that goes missing eat straight into the bottom line. This accredited supplier management course combines two unit standards at NQF Level 4, each taught and assessed on its own: unit standard 109999 on managing service providers (5 credits) and unit standard 13945 on managing stock and fixed assets in a business unit (2 credits). Both are part of the Further Education and Training Certificate: Business Administration Services (SAQA ID 61595), which BOTI delivers under its Services SETA accreditation.
Days one and two follow unit standard 109999: why contracts matter, what they must contain, how a provider's performance affects resources, money and time, and how to turn real requirements into project plans and contracts. Delegates then monitor delivery against the contract, approve payment only for satisfactory work, and work through the options when a supplier does not deliver, from investigation to cancellation or legal action.
Day three follows unit standard 13945: telling fixed assets from stock, the cost of too little or too much stock, stock turnover and the economic order quantity, the asset register and depreciation, and a plan to reduce the risks to stock and assets.
Why this course
For your organisation
- Contracts that spell out exactly what each supplier must deliver
- Payments linked to checked, satisfactory delivery
- Faster, better-documented action when suppliers fall short
- Stock levels that avoid both shortages and costly overstocking
- An up-to-date asset register and a plan for asset risk
For your delegates
- Seven accredited credits from two unit standards
- Templates for supplier project plans and contracts
- A method for costing and acting on non-delivery
- Practical stock turnover and economic order quantity calculations
What delegates will be able to do
- Explain why signed contracts matter and what they should contain
- Assess how a provider's delivery affects resources, costs and time
- Draw up project plans and contracts for different categories of provider
- Monitor service delivery and check final outputs before payment
- Cost the impact of non-delivery and choose a lawful course of action
- Distinguish fixed assets from stock and plan the stock a unit needs
- Calculate stock turnover and an economic order quantity
- Update an asset register and explain depreciation
- Rate stock and asset risks and plan to reduce them
Who should attend
Administrators, buyers, procurement and contract staff, office managers, supervisors and junior managers who deal with suppliers or look after stock and equipment. Both unit standards assume communication at NQF Level 3, and unit standard 13945 also assumes mathematical literacy at NQF Level 3.
Course outline
Day 1 – Unit standard 109999: service provider management and contracts
Outcome 1: Elements of service provider management
- Why contracts are developed and signed
- The main elements of a contract
- How delivery affects resources, money and time
- Defining deliverables for three real providers
Outcome 2: Developing contracts for service providers
- Categories of provider that serve your organisation
- Outputs for four categories of provider
- Project plans for delivering products or services
- Drawing up contracts that meet legal requirements
Day 2 – Unit standard 109999: monitoring delivery and dealing with non-delivery
Outcome 3: Evaluating what providers deliver
- Monitoring the service against the signed contract
- Checking the quality and delivery dates of final outputs
- Approving payment only for satisfactory delivery
Outcome 4: Managing providers who do not deliver
- Calculating what non-delivery costs the business
- Investigating why delivery failed
- Options: contract terms, legal routes, costs and business impact
- Cancellation and legal action
- Implementing the chosen action
Supplier management in practice
- Case study: a supplier contract from plan to close-out
- Portfolio of evidence for unit standard 109999
Day 3 – Unit standard 13945: stock and fixed assets
Outcome 1: Fixed assets and stock
- The two concepts, with examples
- The unit's fixed assets and what each is for
- A list of the stock the unit needs
- Running short: problems and a plan to prevent them
- Overstocking and its effect on the bottom line
Outcome 2: Stock management and profitability
- Stock control against fraud, theft and carelessness
- Record-based and stocktake-based methods
- Quality, quantity, time, price and source
- Calculating stock turnover for planning
- The economic order quantity model for three items
Outcome 3: Managing fixed assets
- Finding fixed assets on a balance sheet
- Updating the asset register
- Valuation, depreciation and investment
- Why assets are depreciated
Outcome 4: Applying stock and asset management
- Rating stock risks by probability and severity
- Rating fixed-asset risks the same way
- Applying a stock management system
- A plan to reduce fixed-asset risk
- Portfolio of evidence for unit standard 13945
How it is delivered
Three days, 08:30-16:00. In person at your offices anywhere in South Africa, at a BOTI venue, or live online. One delegate or a group of up to 20. Learner guide and workbook for each unit standard, practical workplace activities, and a portfolio of evidence that delegates complete after the course for assessment and moderation.
What our clients say
“The training was practical, engaging and relevant to our workplace environment, providing participants with valuable knowledge and practical skills that could be applied in their respective roles.”
“The facilitator was excellent and took time to ensure that the employee understood the content and was able to apply the learning in order to develop the portfolio of evidence.”
“The training was well received and we were impressed by the knowledge of the facilitators and the quality of overall training.”
Frequently asked questions
Is this course accredited?
Yes. It covers unit standards 109999 (NQF Level 4, 5 credits) and 13945 (NQF Level 4, 2 credits), both part of the FETC: Business Administration Services (SAQA ID 61595), delivered under BOTI's Services SETA accreditation (12582).
Until when can delegates enrol?
Delegates can enrol until 30 June 2028.
Are there entry requirements?
Both unit standards assume communication at NQF Level 3. Unit standard 13945 is open access and also assumes mathematical literacy at NQF Level 3.
How are delegates assessed?
Each unit standard has its own portfolio of evidence, completed after the course and then assessed and moderated. Delegates found competent receive a statement of results.
Is there a shorter version without assessment?
Yes, for the contracts side. Contract Management Course covers managing supplier contracts in two days, with a BOTI certificate of attendance.
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