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Quick Look Course Summary:AI Tools for Everyday Productivity (1 day)
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Length: 1 day(s)
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Price (at your venue): 1 Person R 5,654 EX VAT 3 Person R 3,982 EX VAT 10 Person R 2,940 EX VAT
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Certification Type:Non-Accredited
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Locations & Venues: Off-site or in-house. We train in all major city centres throughout South Africa.
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AI Tools for Everyday Productivity (1 day)
Delegates leave with a short list of AI tools that fit their own work, and the habits to use them safely from the next morning.
Most people who use AI at work stop at the chat window. Yet some of the biggest time savings come from other tools: note-takers that write the minutes, apps that turn a report into a slide deck, research assistants that cite their sources, and simple automations that move files and reminders without anyone touching them. This AI tools training gives your team a practical, hands-on tour of that wider toolkit – and a way to choose between the hundreds of options without wasting time or taking risks with company data.
The day is organised by job, not by product. Delegates capture a meeting with an AI note-taker and turn it into minutes and actions, convert a long document into a one-page brief and a first-draft deck, create simple visuals, research and compare suppliers with source-citing tools, and build a basic workflow automation. Each exercise ends with checking the output: facts, figures, formatting and copyright.
Many of the tools are free or already part of Microsoft 365, Google Workspace, Zoom or Canva subscriptions, so the time saving does not wait for a software project. The facilitator works with the tools your organisation allows and updates the line-up before every course.
Why this course
For your organisation
- Time back on minutes, reports, decks and research across the team
- Better use of AI features already included in your existing subscriptions
- One approved toolkit instead of staff trying random apps
- Fewer confidentiality, copyright and accuracy slips reaching clients
For your delegates
- A tour of the tools that save the most time, by type of task
- Hands-on practice with note-takers, slide builders, image and research tools
- A simple test for choosing the right tool for a job
- Your own three-tool kit and a plan to use it next week
What delegates will be able to do
- Choose the right type of AI tool for writing, notes, slides, images, research or automation
- Run an AI note-taker in a meeting and turn its output into minutes, decisions and actions
- Turn a long report or proposal into a one-page brief and a first-draft slide deck
- Create simple on-brand images and visuals, and recognise the copyright questions they raise
- Research and compare suppliers or markets with source-citing tools, then verify the sources
- Build a basic workflow automation that files attachments, sends reminders or moves form data
- Keep confidential and personal information out of unapproved tools, in line with POPIA
Who should attend
Professionals and teams who already use ChatGPT or Copilot a little and want a wider, practical toolkit for everyday work: administrators, personal assistants, coordinators, analysts, team leaders and managers in any department. No technical background is needed. Complete beginners may prefer to start with Introduction to AI for the Workplace or Unleashing the Power of AI for Everyday Work.
Course outline
Day 1 – A practical tour of the everyday AI toolkit
Mapping the everyday AI toolkit
- Beyond the chat assistant: tools for notes, documents, slides, images, research and automation
- AI already built into tools you have: Microsoft 365, Google Workspace, Zoom and Canva
- Free, paid and business versions: what changes and what your organisation allows
- A five-question test for choosing a tool for a task
- Prompting refresher: goal, context and format
AI note-takers and meeting assistants
- How AI note-takers capture minutes, decisions and actions
- Built-in recaps in Teams and Zoom versus standalone note-takers such as Otter and Fireflies
- Telling participants and getting agreement before a meeting is recorded
- Turning a recap into an action list and a follow-up email
- Hands-on: a recorded meeting turned into clean minutes
Documents, slides and visuals in minutes
- Turning a 40-page report into a one-page brief
- First-draft decks with tools such as Copilot in PowerPoint, Gamma and Canva
- Creating images and simple visuals with AI image generators
- Editing to house style and checking every fact before it goes out
- Copyright and ownership questions around AI-generated images
AI research tools
- Research assistants that cite sources: Perplexity, ChatGPT search and Gemini
- Summarising a set of your own documents with a source-grounded tool such as NotebookLM
- Comparing suppliers, products or markets in a table
- Verifying sources and dates before relying on the result
Automating repetitive tasks
- What workflow automation is: triggers, actions and hand-offs
- Power Automate, Zapier and similar tools in plain language
- Hands-on: a simple automation that files attachments, sends reminders or moves form responses
- Where automation needs IT approval and where it does not
Safe use and your personal toolkit
- Keeping confidential and personal information out of public tools, in line with POPIA
- Hallucinated facts and fake references: how to catch them
- Unapproved tools and your organisation's AI policy
- Choosing three tools for your own work and a plan to use them next week
How it is delivered
One day, 08:30-16:00. In person at your offices anywhere in South Africa, at a BOTI venue, or live online. One delegate or a group of up to 20. Delegates practise on laptops with internet access and the tools your organisation allows; laptops can be supplied on request. Workbook, tool comparison sheet and a personal toolkit plan included. We deliver it at your offices in Johannesburg, Pretoria, Durban, Cape Town and anywhere else in South Africa, at a BOTI venue in Johannesburg, or live online for teams in different places.
What our clients say
“Business Optimization Training Institute facilitated Microsoft Excel Training for our company. The course was efficiently scheduled and planned around our timetable. We were impressed by the quality of training.”
“The training was very informative and practical, leaving our employees feeling confident in their ability to leverage Excel more effectively.”
“The training courses were efficiently scheduled and planned around our timetable. We were impressed by the quality of training. I look forward to working with Business Optimization Training Institute in the future.”
Frequently asked questions
Which AI tools does the course use?
Tools change quickly, so the facilitator updates the line-up before each course. Typical examples are meeting note-takers, slide and image tools, source-citing research assistants and workflow automation tools. Tell us which tools your organisation approves and we work with those.
Do we need to buy any software?
No. The exercises use free versions or features already included in common subscriptions such as Microsoft 365, Google Workspace, Zoom and Canva.
Can you run this course at our offices?
Yes. We train at your premises anywhere in South Africa, at a BOTI venue, or live online, for one delegate or a group of up to 20.
Is it accredited?
No – it is a non-accredited short course, and delegates receive a BOTI certificate of attendance.
How is this different from the ChatGPT and Copilot courses?
Those courses go deep on one assistant. This day covers the wider toolkit – note-takers, slides, images, research and automation – and how to choose between tools.
Can you run this course in Johannesburg, Cape Town or Durban?
Yes. We train on site at your offices in Johannesburg, Pretoria, Durban, Cape Town and across South Africa, at a BOTI venue in Johannesburg, or live online so a team spread over several offices can attend together.
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