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Quick Look Course Summary:AI for HR Professionals (1 day)
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Length: 1 day(s)
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Price (at your venue): 1 Person R 5,654 EX VAT 3 Person R 3,982 EX VAT 10 Person R 2,940 EX VAT
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Certification Type:Non-Accredited
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Locations & Venues: Off-site or in-house. We train in all major city centres throughout South Africa.
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AI for HR Professionals (1 day)
HR teams use AI to cut drafting and admin time across the employee lifecycle, while keeping decisions about people fair, human and defensible.
HR carries a double responsibility for AI. The team can save hours on job adverts, screening summaries, interview guides, induction packs and policy drafts – and it is also the function the business looks to when AI use touches candidates' and employees' personal information or raises questions of fairness. This practical AI for HR training covers both: real productivity for HR, and the judgement to keep the human in human resources.
Delegates work through the employee lifecycle with ChatGPT, Microsoft Copilot or the AI features in their HR systems. They draft job adverts and competency criteria from real vacancies, build structured interview guides and scoring rubrics, create induction and learning material, summarise engagement survey comments, and produce first drafts of policies and standard letters for review.
Fairness and compliance run through every exercise: how bias enters AI-assisted screening and how to test for it, unfair discrimination under the Employment Equity Act, POPIA rules for candidate and employee data, and POPIA's limits on decisions made solely by automated processing. All legal content is general guidance, not legal advice. Delegates leave with a reusable HR prompt library and clear human review points for each process.
Why this course
For your organisation
- Faster recruitment, onboarding and HR admin without cutting corners
- Consistent, defensible selection criteria and interview guides
- Lower POPIA and unfair-discrimination exposure from AI use
- HR ready to guide the wider business on fair, responsible AI use
- A shared HR prompt library instead of private experiments
For your delegates
- Prompts built around your own vacancies, policies and HR tasks
- A clear list of what candidate and employee data must never go into an AI tool
- A practical method to test AI-assisted screening for bias
- Human review points mapped across the HR process
What delegates will be able to do
- Map where AI can help across recruitment, onboarding, learning, engagement and HR admin
- Draft job adverts, role profiles and competency criteria in inclusive language
- Produce structured interview guides and scoring rubrics that keep panels consistent
- Build induction packs, learning outlines and refresher material in a fraction of the usual time
- Summarise survey comments, meeting notes and HR reports into themes and actions
- Recognise how bias enters AI-assisted screening and apply checks to reduce it
- Apply POPIA-aligned guardrails to candidate and employee data, including special personal information
- Keep a person accountable for every decision about people, and record how AI was used
Who should attend
HR managers, HR generalists and business partners, recruiters and talent acquisition staff, L&D and skills development practitioners, and people teams who want to use AI confidently and responsibly. No technical background is needed. Line managers who recruit regularly will also benefit from the recruitment and fairness sessions.
Course outline
Day 1 – AI across the employee lifecycle – fair, compliant and human
AI across the employee lifecycle
- Where AI is used now in recruitment, onboarding, learning, engagement and HR admin
- HR's double role: using AI and guiding the business on fair use
- Tools HR teams use: ChatGPT, Microsoft Copilot and AI features in HR systems
- What must stay human: decisions about people
Recruitment with AI
- Job adverts and role profiles from your real vacancies, in inclusive language
- Competency criteria and consistent candidate summaries
- Structured interview guides and scoring rubrics
- Candidate communication: acknowledgements, regret letters and offers
- Why AI must never make the selection decision on its own
Onboarding, learning and development
- Induction packs and first-week plans
- Role-specific learning outlines and refresher material
- Turning a policy into a quiz, FAQ or short guide
- Drafting personal development plans for discussion
HR admin, policies and communication
- First drafts of policies, standard letters and contract clauses for review
- Summarising meeting notes and HR reports
- Themes from engagement survey comments
- Staff communication about change, in plain language
Fairness, bias and POPIA in HR
- How bias enters AI-assisted screening and how to test for it
- Unfair discrimination under the Employment Equity Act, as general guidance and not legal advice
- POPIA: candidate and employee personal information, and special personal information such as health and race
- POPIA's limits on decisions based solely on automated processing
- What must never go into a public AI tool
Responsible AI practice for HR
- Human review points across each HR process
- Recording how AI was used so decisions stay explainable
- HR's input to an organisation-wide AI policy
- Building your HR prompt library
- Personal action plan
How it is delivered
One day, 08:30-16:00. In person at your offices anywhere in South Africa, at a BOTI venue, or live online. One delegate or a group of up to 20. Delegates practise on laptops with internet access and the AI tools your organisation allows; laptops can be supplied on request. Exercises use sample vacancies and fictitious candidate data. Workbook, HR prompt library and a review-point checklist included. We deliver it at your offices in Johannesburg, Pretoria, Durban, Cape Town and anywhere else in South Africa, at a BOTI venue in Johannesburg, or live online for teams in different places.
What our clients say
“Business Optimization Training Institute facilitated Microsoft Excel Training for our company. The course was efficiently scheduled and planned around our timetable. We were impressed by the quality of training.”
“The training was very informative and practical, leaving our employees feeling confident in their ability to leverage Excel more effectively.”
“The training courses were efficiently scheduled and planned around our timetable. We were impressed by the quality of training. I look forward to working with Business Optimization Training Institute in the future.”
Frequently asked questions
Can we use AI to screen CVs?
AI can help summarise applications against agreed criteria, but a person must make and own the decision. The course shows how to set that up fairly and in line with POPIA, and how to test for bias – as general guidance, not legal advice.
Can you run this course at our offices?
Yes. We train at your premises anywhere in South Africa, at a BOTI venue, or live online.
How many people can attend?
From one delegate to groups of 20. The price per delegate drops as the group grows – see the price table, or ask us for a quote.
Is it accredited?
No – it is a non-accredited short course, and delegates receive a BOTI certificate of attendance.
Can the exercises use our own vacancies and policies?
Yes. Send us a few current vacancies or policies (with personal information removed) and the facilitator builds the exercises around them.
Can you run this course in Johannesburg, Cape Town or Durban?
Yes. We train on site at your offices in Johannesburg, Pretoria, Durban, Cape Town and across South Africa, at a BOTI venue in Johannesburg, or live online so a team spread over several offices can attend together.
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