Home / Non-Accredited / Artificial Intelligence & Copilot / AI for Project Managers (1 day)
Quick Look Course Summary:AI for Project Managers (1 day)
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Length: 1 day(s)
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Price (at your venue): 1 Person R 5,654 EX VAT 3 Person R 3,982 EX VAT 10 Person R 2,940 EX VAT
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Certification Type:Non-Accredited
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Locations & Venues: Off-site or in-house. We train in all major city centres throughout South Africa.
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AI for Project Managers (1 day)
Project managers spend less time on project paperwork and more on delivery, with AI helping on plans, risks, reports and minutes – and every date and figure checked.
Project managers lose hours every week to charters, plans, status reports, minutes and stakeholder emails – documents that matter, but that keep them away from scope, risk and the people delivering the work. This one-day masterclass in AI for project managers shows how to use ChatGPT, Microsoft Copilot and the AI features in project tools across the whole lifecycle, from initiation to close-out.
Delegates run a sample project through the day. They draft a charter and work breakdown structure from a scope brief and pressure-test it for gaps, have AI flag missing dependencies and unrealistic durations, build a risk register and run an AI-assisted pre-mortem, turn schedule, budget and risk data into status reports for sponsors and delivery teams, and convert rough notes into minutes with actions, owners and dates.
AI gets dates, dependencies and figures wrong with great confidence, so checking is built into every exercise. The day closes with handling client and project data safely, POPIA where personal information is involved, and shared prompts and templates that give a project office one house format for plans, reports and minutes.
Why this course
For your organisation
- Less project-manager time on status reports, minutes and stakeholder emails
- Earlier warning of slippage from AI-assisted plan and risk reviews
- One consistent format for plans, reports and minutes across the PMO
- Faster ramp-up for new project managers using shared prompts and templates
For your delegates
- A complete sample project worked through with AI, start to finish
- Prompts for charters, plans, risk registers, status reports and minutes
- A checking routine for AI-generated dates, dependencies and figures
- Time back for the judgement calls only a project manager can make
What delegates will be able to do
- Draft a project charter and work breakdown structure from a scope brief, then pressure-test it for gaps
- Have AI flag missing dependencies, unrealistic durations and resourcing clashes before baseline
- Build a risk register from a project description and surface overlooked risks with an AI-assisted pre-mortem
- Turn schedule, budget and risk data into status reports pitched for sponsors, clients or the delivery team
- Convert recordings or rough notes into minutes with actions, owners and due dates
- Draft escalation emails, change-request summaries and close-out reports
- Check AI output for invented dates, figures and dependencies, and keep client data out of public tools
Who should attend
Project managers, programme managers, project coordinators and administrators, PMO staff and team leads who run projects, in any industry and under any method – waterfall, agile or hybrid. Basic project management knowledge is assumed; no AI experience is needed.
Course outline
Day 1 – AI across the project lifecycle
AI across the project lifecycle
- Where AI helps in initiating, planning, executing and closing a project
- ChatGPT and Copilot for project documents
- AI features in project tools such as Microsoft Planner, Jira and Asana
- What the project manager must still own: judgement, negotiation and accountability
Initiation and planning
- Drafting a project charter and business case from a scope brief
- A work breakdown structure from scope, pressure-tested for gaps
- Estimating durations and spotting unrealistic ones
- Dependencies, critical path and resourcing clashes flagged by AI
- Hands-on: charter and WBS for the course project
Risk management with AI
- Building a risk register from a project description
- Surfacing overlooked risks, triggers and mitigations
- The pre-mortem: asking AI how the project could fail
- Reviewing a live register for stale or missing risks
Status reporting and stakeholder communication
- Turning schedule, budget and risk data into a status report
- Pitching updates for sponsors, steering committees, clients and the delivery team
- Escalation emails and difficult messages
- Stakeholder maps and communication plans
Meetings, minutes and project documents
- Recordings and rough notes turned into minutes with actions, owners and dates
- Summarising long specifications, contracts and change requests
- Change-request impact summaries
- Lessons-learned and close-out reports
Accuracy, confidentiality and team standards
- Catching invented dates, figures and dependencies
- Client and project data: what stays out of public AI tools, including personal information under POPIA
- Shared prompts and templates for one house format
- Measuring before-and-after time savings
- Personal action plan
How it is delivered
One day, 08:30-16:00. In person at your offices anywhere in South Africa, at a BOTI venue, or live online. One delegate or a group of up to 20. Delegates practise on laptops with internet access and the AI tools your organisation allows; laptops can be supplied on request. A sample project runs through the day; your own project templates can be used on request. Workbook and project prompt library included. We deliver it at your offices in Johannesburg, Pretoria, Durban, Cape Town and anywhere else in South Africa, at a BOTI venue in Johannesburg, or live online for teams in different places.
What our clients say
“We were particularly impressed by the quality of facilitation and the practical relevance of the content presented. The programme was delivered with professionalism, clarity, and a strong emphasis on real-world application.”
“The facilitator effectively encouraged participation and used practical examples, discussions and interactive activities to ensure that the concepts were understood and could be applied in the workplace.”
“Business Optimization Training Institute facilitated Microsoft Excel Training for our company. The course was efficiently scheduled and planned around our timetable. We were impressed by the quality of training.”
Frequently asked questions
Does it matter which project method we use?
No. The exercises work for waterfall, agile and hybrid projects, and the facilitator adapts the documents to the method and templates your PMO uses.
Can you run this course at our offices?
Yes. We train at your premises anywhere in South Africa, at a BOTI venue, or live online.
How many people can attend?
From one delegate to groups of 20. The price per delegate drops as the group grows – see the price table, or ask us for a quote.
Is it accredited?
No – it is a non-accredited short course, and delegates receive a BOTI certificate of attendance.
Can we use our own project templates?
Yes. Send your charter, status report and risk register templates beforehand, with confidential details removed, and the exercises use them.
Can you run this course in Johannesburg, Cape Town or Durban?
Yes. We train on site at your offices in Johannesburg, Pretoria, Durban, Cape Town and across South Africa, at a BOTI venue in Johannesburg, or live online so a team spread over several offices can attend together.
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