Course Introduction

Project managers juggle planning, communication, reporting and risk – all areas where AI saves real time. This one-day course shows PMs how to use AI tools across the project lifecycle to plan faster, communicate better and stay on top of detail. Practical and hands-on, with project scenarios throughout.

Why this matters

Project managers lose hours to planning documents, status reports, minutes and stakeholder communication – all areas AI handles in minutes. PMs who use it well keep projects better documented and communicated with far less administrative load, freeing them to focus on delivery and risk. This course embeds those time-saving workflows across the whole project lifecycle.

What You Will Learn

• AI across the project lifecycle – initiate, plan, execute, close
• Drafting plans, charters, schedules and status reports with AI
• AI for stakeholder communication, minutes and follow-ups
• Risk identification, analysis and mitigation support
• Summarising documents and meetings instantly
• Using AI accurately and responsibly on projects

The Advantages of Attending

• Reclaim a day a week on project admin – Status reports, minutes and stakeholder emails eat hours every week. Delegates learn to draft these from raw schedule and meeting data in minutes, freeing time for the scope, negotiation and judgement calls only a project manager can make.
• Status reports stakeholders actually read – Turn schedule progress, budget and risk data into clear updates pitched for sponsors, steering committees and clients. Reports go out faster, carry more signal and need fewer rounds of rework before sign-off.
• Catch slippage before it becomes an escalation – Use AI to interrogate plans and risk registers for missed dependencies, critical-path squeezes and unflagged risks. Earlier warning on a live project means fewer surprises and a lower cost of recovery.
• Consistent plans, reports and minutes across the team – With shared prompts and templates, minutes, schedules and status packs come out in one house format regardless of who drafted them. New project managers produce usable output in days rather than learning each person’s style.
• A working AI answer for the project function – Your PMO moves from talking about AI to applying it on live plans, schedules and comms, with delegates who can show measured before-and-after time savings, useful when defending budget or pitching for work.

Skills You Will Walk Away With

• Draft a project plan and work breakdown from a scope brief using AI, then pressure-test it for gaps, missing dependencies and unrealistic durations
• Generate a project schedule and have AI flag dependency clashes, critical-path squeezes and resourcing conflicts before baseline
• Compile a week of schedule, budget and risk data into a concise status report tailored to executives, the client or the delivery team
• Convert a meeting recording or rough notes into structured minutes with clear actions, owners and due dates
• Write stakeholder updates, escalation emails and steering-pack narratives pitched to each audience’s level and tone
• Build a risk register from a project description and use AI to surface overlooked risks, triggers and mitigations
• Create reusable prompts and templates so the team produces plans, reports and minutes in one consistent format
• Check AI output for fabricated dates, figures and dependencies, and keep client and project data out of public AI tools

Who Should Attend

Project managers, project coordinators, PMO staff and team leads who want to deliver projects faster with AI.

Why train with BOTI

BOTI has trained teams across South Africa for over a decade and is rated 4.8 from 652 Google reviews. This course is practical and hands-on, fully customisable to your team and industry, and can be delivered in-house at your premises anywhere in South Africa or at a public venue, with or without laptops supplied. Every delegate receives a certificate of completion and leaves with skills they can apply the very next day.