Home / Non-Accredited / Administration & Office Support / Organisational Skills Course (1 day)
Quick Look Course Summary:Organisational Skills Course (1 day)
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Length: 1 day(s)
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Price (at your venue): 1 Person R 5,654 EX VAT 3 Person R 3,982 EX VAT 10 Person R 2,954 EX VAT
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Certification Type:Non-Accredited
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Locations & Venues:
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Organisational Skills Course (1 day)
A desk, inbox and week that are under control – with simple systems delegates keep using long after the course.
Disorganisation is expensive: documents that cannot be found, deadlines missed because a task was never written down, an inbox with thousands of unread messages and the stress that comes with all of it. This organisational skills course gives delegates simple, practical systems for organising their work, their time and their workspace – and the habits to keep those systems going.
Over one day, delegates clear and arrange their workspace, prioritise with the urgent-important matrix and the 80/20 rule, put every deadline on one master calendar, and turn a long to-do list into a realistic daily plan. They set up filing that works on paper and on a shared drive, organise their email with folders, rules and flags, and learn practical ways to beat procrastination and protect their time from interruptions.
The workshop is hands-on: delegates work on their own task lists, calendars and inboxes during the day, and leave with a personal system and a two-week plan for making it stick.
Why this course
For your organisation
- Fewer missed deadlines and lost documents
- Staff who plan their work instead of reacting to it
- Shared files that are easier to find and maintain
- Less time lost to email, clutter and interruptions
For your delegates
- A simple daily and weekly planning routine
- An inbox you can keep under control
- Practical tools against procrastination
- A filing system that works on paper and on screen
- A clearer head at the end of the working day
What delegates will be able to do
- Clear and arrange a workspace to match the way you work
- Prioritise tasks using the urgent-important matrix and the 80/20 rule
- Plan deadlines and commitments on a single master calendar
- Turn a to-do list into a realistic daily plan
- Set up a consistent filing and archiving system for paper and electronic documents
- Organise email with folders, rules, flags and a daily processing routine
- Use practical techniques to overcome procrastination and limit time wasters
- Build habits that keep you organised, including saying no politely
Who should attend
Anyone who feels overloaded or disorganised at work: administrators, secretaries, PAs, coordinators, team leaders, professionals and new managers. It also suits staff moving into a busier role or returning to work after a long absence.
Course outline
Day 1 – Getting and staying organised
Clearing the clutter
- Why clutter costs time and focus
- Deciding what to keep, pass on, archive or throw away
- Breaking a big clear-out into manageable sessions
- A home for everything on and around your desk
Priorities and planning
- Capturing every task in one place
- The urgent-important matrix
- The 80/20 rule applied to your workload
- Breaking projects into steps with their own deadlines
- One master calendar for meetings, deadlines and reminders
Daily planning and to-do lists
- Planning the day the afternoon before
- Realistic to-do lists: fewer items, clear next actions
- Handling two-minute tasks straight away
- Dealing with time wasters and interruptions
- Coping with changes you cannot control
Filing, documents and your workspace
- Choosing a filing system and applying it consistently
- File names and folder structures on shared drives
- Follow-up folders, time-sensitive files and archives
- Arranging your desk and drawers around your workflow
Email and procrastination
- Folders, rules and flags in Outlook or Gmail
- Processing email at set times rather than all day
- Why we procrastinate
- Starting with the hardest task first
- Removing distractions and rewarding progress
Making it stick
- Common causes of disorganisation and how to avoid them
- Sticking to your systems on busy days
- Saying no politely and renegotiating deadlines
- Your two-week personal organisation plan
How it is delivered
One day, 08:30-16:00. In person at your offices anywhere in South Africa, at a BOTI venue, or live online. One delegate or a group of up to 20. Delegates get the most from the day if they bring a laptop with their email and calendar. Workbook, planning templates and a personal action plan included. We deliver it at your offices in Johannesburg, Pretoria, Durban, Cape Town and anywhere else in South Africa, at a BOTI venue in Johannesburg, or live online for teams in different places.
What our clients say
“The course was efficiently scheduled and planned around our timetable. We were impressed by both the quality of training and the Facilitators.”
“The training was very informative and practical, leaving our employees feeling confident in their ability to leverage Excel more effectively.”
“We have been very impressed with their service and rollout of the training.”
Frequently asked questions
Can you run this course at our offices?
Yes. Most groups are trained at the client's premises anywhere in South Africa; we can also host it at a BOTI venue or deliver it live online.
How many people can attend?
From one delegate to groups of about 20. Training a team together helps, because they can agree shared filing and email conventions on the day.
Is it accredited?
No – it is a non-accredited short course and delegates receive a BOTI certificate of attendance.
Do delegates need a laptop?
It helps. Delegates who bring a laptop set up their email rules, folders and calendar during the day; those without one work on paper templates and set them up back at their desk.
Can it be tailored to our systems?
Yes. Tell us which email platform and shared drive you use and any filing rules you already have, and the facilitator builds the exercises around them.
How is this different from the Administrative Office Procedures Course?
This course is about organising yourself: your time, desk, files and inbox. The Administrative Office Procedures Course is about documenting how the office as a whole works.
Related courses
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Contact us now – we reply within 15 minutes during office hours
Monday to Friday, 08:00–17:00. After hours, we reply on the next working day – or call 011 882 8853.