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Quick Look Course Summary:Meeting Management Course
  • Next Public Course Date: 6 November 2019

  • Length: 1 day(s)

  • Price (at your venue): 1 Person R 4,475.00 EX VAT 3 Person R 3,161.91 EX VAT 10 Person R 2,352.94 EX VAT

  • Certification Type: Non-Accredited

  • Locations & Venues: Off-site or in-house. We train in all major city centres throughout South Africa.

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    Meeting Management Course: Introduction

    Eight tips to hosting a successful meeting.

    Meeting Management Course :Course Outline

    We will focus on the preparation and planning of a meeting, because we want to give you a value added newsletter. Other topics such as chairing a meeting and dealing with disruptions will be dealt with in the workshop. If you have never prepared for a meeting the following tips will set you up; right until the meeting attendees walk into the room.TIP 1: GATHERING MATERIALS: STATIONARY: This would be all the paper you intend to use during the meeting or mini-workshop. It includes paper, sticky notes folders and flip charts. Any handouts are included in stationary. All pens, pencils and highlighters and white board markers need to be in a container for easy access.TIP 2: PHYSICAL SPACE: Consider where the meeting is to be held, there enough tables and chairs and available power strips for laptops. Is it on or off site? Does it need to be set up? If so, make sure you have space for a projector, a white board and for large meetings; a microphone.TIP 3: PRESENTATION: Meeting participants appreciate little things which show they have been carefully chosen for this meeting. Pre-printed name tags and keepsakes like logo chains and folders with the supplied stationary at each place setting works really well.TIP 4: PHYSICAL ARRANGEMENT: Consider the set-up of the tables and chairs. There are four common styles, conference style seating, U shape seating, T shaped seating and classroom style seating. These shapes are also used for different types of meetings.TIP 5: TRAVEL: Identify who will be attending the meeting, do they need travel arrangements? Do they need transportation to and from the meeting? TIP 6: FOOD: How early does the meeting start? Do you need to offer a light breakfast? When does your meeting end, will you break for refreshments? Who is going to cater the food? TIP 7: AUDIO AND VISUAL: Do you plan to use audio and visual equipment? Electronics can bring a wealth of advantages if used properly. Can you have it set up at the meeting place? TIP 8: SIGNAGE: Make sure you can hang or affix signage such as posters directing attendees to your meeting place. Now that you are properly prepared for a meeting, you need to start thinking about the roles and responsibilities of yourself and others during the meeting. In the workshop, we will discuss chairing the meeting and taking minutes. We will also discuss keeping to the agenda, the role of the ‘parking lot’ and how to keep Bob from digressing too much. We have a take home template for workshop participants for taking minutes. We round off the course by helping you make the most of your meeting and the importance of feedback To reserve your spot in this course please contact us at 011 882 8853 or 072 630 4789.
    Key outcomes of the course include:
    BOTI’s Program Outline

    Component 1: Starting Out
    • Activities to break the ice
    • Housekeeping matters and administration
    • The Parking Area
    • program Objectives

    Component 2: Planning as well as Preparing (I)
    • Identifying the delegates
    • Choosing the Time as well as Place
    • Creating the Agenda

    Component 3: Planning as well as Preparing (II)
    • Gathering Materials
    • Sending Invitations
    • Making Logistical Arrangements

    Component 4: Setting up the Meeting Space
    • The Basic Essentials
    • The Extra Touches
    • Choosing a Physical Arrangement

    Component 5: Electronic Options
    • Overview of Choices Available
    • Things to Consider
    • Making a Final Decision

    Component 6: Meeting Roles as well as Responsibilities
    • The Chairperson
    • The Minute Taker
    • The Attendees
    • Variations for Large as well as Small Meetings

    Component 7: Chairing a Meeting (I)
    • Getting Off on the Right Foot
    • The Role of the Agenda
    • Utilizing a Parking Area

    Component 8: Chairing a Meeting (II)
    • Keeping the Meeting on course
    • Working with Overtime
    • Holding delegates Accountable

    Component 9: Working with Disruptions
    • Running in as well as Out
    • Cell Phone as well as PDA’s Ringing
    • Off on a Tangent
    • Personality Conflict

    Component 10: Taking Minutes
    • Exactly What are Minutes?
    • Exactly What do I Record?
    • A Take-Home Template

    Component 11: Taking advantage of Your Meeting
    • The 50 Minute Meeting
    • Utilizing Games
    • Giving Prizes
    • Stuffed Magic

    Component 12: Concluding
    • Wise Men’s words
    • Assessment of Parking Area
    • Key Learnings
    • Evaluations as well as Completion Of activity Plans

    For your meeting training needs contact BOTI today!

    Meeting Management Course: Course Duration

    1 day/s

    Who should attend: Meeting Management Course

    This course is intended for potential managers and new managers.

    **Quote does not include Any Exam Fees (if applicable)

    For your meeting training needs contact BOTI today!

    IMPORTANT ACTION: Do Not Wait To Improve Your Skills.  

    For your meeting training needs contact BOTI today!

    Book Now By Completing Online Booking Form / Customised Proposal or Obtain Approval For Your Already Received Customised Proposal

    For your meeting training needs contact BOTI today!

    BOTI also offers: Communication Strategies Course

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