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Quick Look Course Summary:Office Costs and Supplies Control (Unit Standards 7456 + 13937) (3 days)
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Length: 3 day(s)
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Price (at your venue): 1 Person R 21,125 EX VAT 3 Person R 13,658 EX VAT 10 Person R 9,124 EX VAT
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Certification Type:Accredited
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Locations & Venues: Off-site or in-house. We train in all major city centres throughout South Africa.
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Office Costs and Supplies Control (Unit Standards 7456 + 13937) (3 days)
Administrators who plan and track budgets, understand how interest, inflation and depreciation change the numbers, and keep office supplies stocked, recorded and properly issued – with 7 accredited credits.
Office budgets drift and stationery cupboards empty out when nobody watches the numbers. This accredited office cost control course combines two unit standards, each taught and assessed on its own: unit standard 7456, a fundamental mathematics unit standard on the money side of personal, business and national issues (NQF Level 3, 5 credits), and unit standard 13937 on monitoring and controlling office supplies (NQF Level 3, 2 credits). Both are part of the National Certificate: Business Administration Services (SAQA ID 67465), and BOTI delivers them under its Services SETA accreditation.
Days one and two follow unit standard 7456: drawing up realistic budgets, recording actual income and spending against them and explaining the variances; working with simple and compound interest, nominal and effective rates, commission, and assets that gain or lose value; and using figures on tax, productivity and the sharing of resources to argue a point about the national economy.
Day three follows unit standard 13937: checking stock levels against what the office needs, keeping supply procedures on track, and issuing supplies on request within agreed times. Delegates leave with a budget template, a stock register and a supplies request routine they can use at work the next day.
Why this course
For your organisation
- Budgets that are realistic, recorded and monitored against actual spending
- Staff who understand how interest, inflation and depreciation affect costs
- Office supplies kept at the right levels, with fewer shortages and losses
- Clear procedures for requesting and issuing supplies
- Two accredited unit standards towards a Business Administration qualification
For your delegates
- Seven accredited credits from two unit standards
- Confidence with budgets, interest and percentage calculations
- A ready-to-use budget and variance template
- Practical stock-control and supplies request tools
What delegates will be able to do
- Plan a realistic budget and record actual income and expenditure against it
- Identify and explain budget variances and suggest ways to control them
- Calculate simple and compound interest and explain the difference
- Calculate commission, nominal and effective rates, and the appreciation or depreciation of assets
- Use calculations on tax and productivity to support an argument about the economy
- Monitor office supply levels and correct shortages or excess stock
- Check supply procedures, flag problems and recommend improvements
- Receive, record and issue supply requests within agreed time frames
Who should attend
Administrators, office assistants, office supervisors, bookkeeping clerks and anyone who handles budgets or office stock in a business, government department or non-profit organisation. Unit standard 7456 assumes mathematics and communication at NQF Level 2; unit standard 13937 assumes numeracy and literacy at NQF Level 2.
Course outline
Day 1 – Unit standard 7456: budgets and the numbers behind them
Outcome 1: Planning and controlling budgets
- Personal, business, provincial and national budgets
- Projecting income and spending realistically
- Calculating accurately with a calculator or spreadsheet
- Checking that answers make sense in context
- Setting out a budget that is easy to monitor
- Recording actual figures against the plan
- Explaining variances and putting controls in place
- Bank accounts and how tax affects a budget
Budget practice: your own section
- Building a budget for your section or household
- Tracking a month of actual spending
- Reporting the variances to a manager
Day 2 – Unit standard 7456: interest, growth and the national economy
Outcome 2: Simple and compound interest
- How simple and compound interest differ, and where each is used
- Choosing the right calculation for the problem
- Effective and nominal interest rates
- Working out commission
- Appreciation and depreciation of assets
- Showing how values change over time
Outcome 3: Mathematics in debates about the economy
- Calculating tax figures correctly
- Measuring and comparing productivity
- Figures on how resources are shared in South Africa
- Building an argument backed by numbers
- Portfolio of evidence for unit standard 7456
Day 3 – Unit standard 13937: controlling office supplies
Outcome 1: Watching supply levels
- Identifying and recording current stock
- Comparing stock with the levels the office needs
- Checking records against company requirements
- Correcting shortages and overstocking
Outcome 2: Keeping supply procedures on track
- Monitoring and evaluating supply procedures
- Spotting and flagging out-of-line situations
- Bringing procedures back into line
- Recommending improvements to the right person
Outcome 3: Issuing office supplies
- Setting and communicating distribution procedures
- Receiving and recording supply requests
- Issuing supplies within agreed time frames
- Following procedure and flagging non-conformance
- Fixing problems in the distribution process
- Portfolio of evidence for unit standard 13937
How it is delivered
Three days, 08:30-16:00. In person at your offices anywhere in South Africa, at a BOTI venue, or live online. One delegate or a group of up to 20. Learner guide and workbook for each unit standard, practical workplace activities, and a portfolio of evidence that delegates complete after the course for assessment and moderation.
What our clients say
“The facilitator effectively encouraged participation and used practical examples, discussions and interactive activities to ensure that the concepts were understood and could be applied in the workplace.”
“Business Optimization Training Institute facilitated Microsoft Excel Training for our company. The course was efficiently scheduled and planned around our timetable. We were impressed by the quality of training.”
“The training was very informative and practical, leaving our employees feeling confident in their ability to leverage Excel more effectively.”
Frequently asked questions
Is this course accredited?
Yes. It covers unit standards 7456 (NQF Level 3, 5 credits, fundamental) and 13937 (NQF Level 3, 2 credits). Both are part of the National Certificate: Business Administration Services (SAQA ID 67465), and unit standard 7456 is also part of the National Certificate: Management (SAQA ID 83946). BOTI delivers them under its Services SETA accreditation (12582).
Until when can delegates enrol?
Delegates can enrol until 30 June 2028.
Are there entry requirements?
Unit standard 7456 assumes mathematics and communication at NQF Level 2, and unit standard 13937 assumes numeracy and literacy at NQF Level 2.
How are delegates assessed?
Each unit standard has its own portfolio of evidence, completed after the course and then assessed and moderated. Delegates found competent receive a statement of results.
Is there a shorter version without assessment?
Yes. Budgets And Financial Reports Course and Administrative Office Procedures Course each run in one day, with a BOTI certificate of attendance.
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