Home / Non-Accredited / Microsoft Office & Computer Skills / Microsoft PowerPoint Advanced (1 day)
Quick Look Course Summary:Microsoft PowerPoint Advanced (1 day)
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Length: 1 day(s)
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Price (at your venue): 1 Person R 5,654 EX VAT 3 Person R 3,982 EX VAT 10 Person R 2,954 EX VAT
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Certification Type:Non-Accredited
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Locations & Venues: Off-site or in-house. We train in all major city centres throughout South Africa.
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Microsoft PowerPoint Advanced (1 day)
Delegates leave able to build and maintain the organisation's own PowerPoint template, control a long deck with sections and custom shows, and finalise a presentation that is ready to send.
Once a team can build a tidy slide, the problems change. Every department keeps its own version of the template. A 60-slide board pack is reordered by hand before each meeting. Three people edit the same tender pitch and nobody knows which version is final. This advanced PowerPoint course is for the people who have to solve those problems – the person who owns the corporate template, the PA who assembles the exco pack, the bid team that merges contributions from five authors.
The day runs on your own laptops and assumes you already build slides comfortably. In the morning delegates build a slide master with custom layouts, set theme colours and fonts once, fix the handout and notes masters and save the result as a template the whole organisation can use. They then take control of a long presentation: importing a Word outline, reusing slides from other decks, grouping slides into sections, changing slide size for print, and setting up custom shows so one deck serves the board, the bank and the staff briefing.
The afternoon covers precise formatting and alignment, tables and charts imported from Excel, trimmed and timed video, motion-path animation with exact timing, and the review cycle: comments, comparing and merging two versions, inspecting for hidden data, protecting the file and exporting it. Delegates bring a real deck and leave with it rebuilt on a proper template.
Why this course
For your organisation
- One corporate template that every department actually uses
- Board packs, tender pitches and training decks assembled in minutes, not afternoons
- A controlled review cycle, so the version that goes out is the right one
- Fewer embarrassing slides: hidden notes, old comments and personal data removed before sending
- Decks that print properly as handouts and notes pages
For your delegates
- Build and maintain a slide master and custom layouts with confidence
- Control a long deck with sections, custom shows and reused slides
- Animation and video that are precise and purposeful
- Compare, merge and finalise presentations from several authors
- Your own deck rebuilt on the day
What delegates will be able to do
- Build a slide master with theme colours, fonts and backgrounds, and create custom layouts for the slides your organisation uses most
- Modify the handout and notes masters and save the result as a reusable template
- Assemble a presentation from a Word outline and from slides in other decks
- Organise a long deck with sections, change slide size and set file properties
- Create custom slide shows and configure slide show options for different audiences
- Set up printing of slides, notes pages and handouts in colour or greyscale
- Apply WordArt styles, multi-column text, hyperlinks and shape styles, and order, align and group objects precisely
- Import and reformat tables and charts from Excel, and set video start, stop and playback options
- Build motion-path animations and control transition and animation timing and sequence
- Compare and merge two versions of a presentation, resolve comments, and inspect, protect and export the final file
Who should attend
Experienced PowerPoint users who build or maintain presentations for others: executive and personal assistants, marketing and communications staff, bid and tender teams, trainers, analysts and managers who present to boards and clients. Delegates should already be comfortable creating slides, formatting text and inserting pictures and charts – the ground covered in Microsoft PowerPoint Beginners (1 day).
Course outline
Day 1 – Templates, control and finishing
The slide master and your corporate template
- How the slide master, layouts and placeholders fit together
- Changing the master theme, background and placeholder formatting once for the whole deck
- Creating and modifying custom layouts: a title slide, a section divider, a two-chart slide, a quote slide
- Fixing the handout master and the notes master
- Saving a template the whole organisation can use, and keeping it under control
- Repairing a deck that was built with loose text boxes
Assembling and managing a long presentation
- Starting a deck from a Word outline
- Reusing slides from other presentations without bringing their formatting along
- Sections: creating, renaming, collapsing and reordering a 60-slide board pack
- Slide size for widescreen, older projectors and A4 printing; file properties
- Hiding slides and building custom shows so one deck serves several audiences
- Slide show options: looping, browsing at a kiosk, pen colour and monitors
- Printing slides, notes pages and handouts in colour or greyscale
Precise formatting and layout
- WordArt styles, text in multiple columns, hyperlinks and action buttons
- Shape and text box styles; swapping one shape for another without losing its text
- Ordering, aligning, distributing and grouping objects; the Selection Pane and alignment tools
- Picture styles and effects; cropping a picture to a shape
- Matching the corporate colours exactly with the eyedropper
Data, SmartArt and media at advanced level
- Importing tables and charts from Excel and reformatting them to the template
- Changing chart type, legends and styles so the number tells the story
- Converting lists to SmartArt, adding and reordering shapes, recolouring to the brand
- Video and audio: trimming start and stop times, playback options, window size and timing
Transitions and animation with precision
- Transition effect options, duration and advance settings
- Animating objects and text; effect options and motion paths
- Timing, delays and triggers; reordering animations in the Animation Pane
- A build sequence for a process diagram, done well
- When not to animate: the tender-pitch rule
Reviewing, finalising and protecting
- Comments and a review workflow with several authors
- Comparing two versions and merging only the changes you want
- Inspecting a presentation for hidden notes, comments and personal data before it leaves the building
- Protecting a presentation: mark as final, open read-only, password
- Embedding fonts and media so the deck opens correctly on another machine
- Exporting to PDF, video, a PowerPoint Show file and Word handouts
- Closing exercise: rebuild your own deck on your new template
How it is delivered
One day, 08:30-16:00. In person at your offices anywhere in South Africa, at a BOTI venue, or live online. One delegate or a group of up to 20, each on their own laptop with PowerPoint installed; laptops with the software can be supplied on request. Printed workbook and exercise files. Delegates are asked to bring one real presentation and, if there is one, the organisation's current template. Taught on the Microsoft 365 version of PowerPoint; PowerPoint 2024 and 2021 users will find the screens almost identical. We deliver it at your offices in Johannesburg, Pretoria, Durban, Cape Town and anywhere else in South Africa, at a BOTI venue in Johannesburg, or live online for teams in different places.
What our clients say
“The facilitator effectively encouraged participation and used practical examples, discussions and interactive activities to ensure that the concepts were understood and could be applied in the workplace.”
“The training courses were efficiently scheduled and planned around our timetable. We were impressed by the quality of training. I look forward to working with Business Optimization Training Institute in the future.”
“We were particularly impressed by the quality of facilitation and the practical relevance of the content presented. The programme was delivered with professionalism, clarity, and a strong emphasis on real-world application.”
Frequently asked questions
Can you run this course at our offices?
Yes. Most groups are trained at the client's premises anywhere in South Africa – Johannesburg, Pretoria, Durban, Cape Town and smaller centres. We can also host the day at a BOTI venue or run it live online.
Is it accredited, or a Microsoft certification?
Neither. It is a non-accredited short course and delegates receive a BOTI certificate of attendance. The content lines up with the skill areas Microsoft tests in its own PowerPoint specialist exam, so it is good preparation, but the exam is not included and BOTI does not run it. If you need an accredited route, ask us about BOTI's End User Computing skills programmes (QCTO accreditation pending).
I have never used PowerPoint properly – is this the right course?
No – start with Microsoft PowerPoint Beginners (1 day), which builds the foundation this day assumes. If your team needs both, Microsoft PowerPoint Beginners to Advanced (2 days) runs the two days back to back.
Can we work on our own template and decks?
Yes, and we encourage it. Send the template and a typical deck in advance. Delegates rebuild real material rather than exercise files, so the template that goes back to the office is better than the one that came in.
Do you also teach presentation skills – standing up and delivering?
This day is about the software. For structure, delivery and handling questions, pair it with BOTI's Presentation Skills course; many clients run the two together.
How many people can attend?
From one delegate to a group of about 20. Smaller groups get more one-to-one time at the screen. The price per delegate drops as the group grows – see the price table or ask us for a quote.
Get your price – the more delegates, the less each pays
Change the options to see your price per person, then email yourself the quote and course outline.
Contact us now – we reply within 15 minutes during office hours
Monday to Friday, 08:00–17:00. After hours, we reply on the next working day – or call 011 882 8853.